University of New Orleans Vietnamese American Student Association

MOST OUTSTANDING ORGANIZATION - NOMINEE


What are the purpose and goal(s) of your organization, and how has it met or exceeded those goals?

GOAL: Be prepared and organized in planning/ scheduling events.
 
We constantly discussed dates beforehand to make sure we chose the best dates. Taking into consideration: our Eboard’s life, most schools’ exam schedules, and other VSA’s events that may conflict.
 
After a lot of thought and consideration, we decided to move the date of Paper Lantern Night to before Date Auction in order to relieve the stress of having dance practices and filming conflict with PLN planning and to raise money for auctionees.
 
Another simple example was scheduling our photoshoot. We pre-scheduled our photoshoot to be during fall break. We knew that everyone would be available and when we interviewed our Freshmen Reps, we had a pre-set date so that we knew their availability during their interviews.
 
GOAL: Have centralized responsibility.
 
We all had our own responsibilities that corresponded to our roles but we also all did minor extra things on the side to make sure we did as much as we could such as making fundraiser boards, buying decorations, and contributing to our own bake sales.
 
GOAL:Help one another out. Don't be afraid to ask for help.
 
Everyone was always ready to help each other when needed.
Example 1: When there was too much to type for our minutes, our Historian would step up to help type.
Example 2: When PRs had too much to post, our President would help make graphics.
Example 3: When our EVP was too overwhelmed to keep up with community service, our IVP and social chair helped.
 
GOAL: Improve and expand upon traditional and new events
 
We added new things to do at PLN such as making lanterns, having a decorated wall for attendees to decorate with their goals, selling waffles. We brought back shadow dance for PLN.
 
GOAL: Improve involvement with other VSA’s in the Gulf Coast and community.
Examples:
Attending USA Halloween Party
Getting volunteers for PLN
Sent Christmas Cards to all VSAs. Those who did not receive it, received it via GroupMe
Volunteering: Warrior Dash, Versai Hoi Cho, etc
LASO IRON CHEF: Providing 2 teams
Volunteering to perform at other schools: TUVA . XAVIER TET, LSU Spotlight

Address how your organization was outstanding in the following areas: recruitment, marketing, outreach to campus community, use of resources, officer training and event planning.

RECRUITMENT:
IMPLEMENTING INTERNS. PROMOTING NOT ONLY OUR EVENTS BUT OTHER SCHOOLS EVENTS AS WELL.
ENCOURAGING GENERAL MEMBERS TO PARTICIPATE WITH THEIR TEAMS DURING EVENTS SUCH AS PROGRESSIVE DINNER. INVITING GOLDEN LOTUS TO PERFORM AT PLN. ATTENDING ORIENTATIONS FOR SCHOOL. IMPLEMENTING PAPER LANTERN NIGHT AS A PRIVATEER PLUNGE EVENT FOR UNO.
 
MARKETING:
COLOR SCHEME: THIS YEAR UNOVASA DECIDED TO IMPLEMENT A THEME FOR OUR OGANIZATION. THIS YEAR'S THEME FELL UNDER A COLOR SCHEME. THE COLOR SCHEME CHOSEN WAS ROSE GOLD.
 
#FANDANCECHALLENGE: OUR ANNUAL CHALLENGE FOR CPP IN COLLABORATION WITH PAPER LANTERN NIGHT. THIS CHALLENGE RECIEVED RESPONSES FROM ALL OVER THE GULF COAST AND SOUTH EAST REGION.
 
EBOARD APPLICATION HIGHLIGHTS: TAKING ADVANTAGE OF SOCIAL MEDIA ASPECTS. TO PROMOTE OUR EBOARD HIGHLIGHTS, EBOARD MEMBERS CREATED A SHORT VIDEO PROMOTING THEIR EBOARD POSITIONS AND ENCOURAGING GENERAL MEMBERS TO "SWIPE TO TO APPLY FOR THEIR POSITION."
 
EBOARD HIGHLIGHTS. EBOARD HIGHLIGHTS FOLLOWED OUR COLOR SCHEME OF ROSE GOLD. EBOARD THIS YEAR GOT PERSONALIZED JERSEYS WHICH INSPIRED US TO USE BASEBALL CARDS TO BE OUR HIGHLIGHTS.
 
PAPER LANTERN NIGHT: WE HIGHLIGHTED OUR SPONSORS AND PERFORMERS WHILE MAINTAINING OUR THEME.
 
EBOARD ANNOUNCEMENT : TOOK ADVANTAGE OF SOCIAL MEDIA RESOURCES AGAIN BY CREATING BOOMERANGS TO ANNOUNCE THE NEW EBOARD FOR OUR INSTAGRAM STORIES. THOSE BOOMERANGS WERE ADDED TO OUR STORY HIGHLIGHTS ON INSTAGRAM.
 
CAMPUS COMMUNITY:
PLN- PRIVATEER PLUNGE EVENT. ATTEMPTED TO COLLAB WITH TSO(Transfer Student Organization)- PET FUNDRAISER
 
USE OF RESOURCES:
USING LAST YEARS PROS AND DELTAS WHEN PLANNING FOR THIS YEAR. WE ALSO CREATED A DOCUMENT OF THIS YEAR’S PROS AND DELTAS FOR THE UPCOMING EBOARD. CREATING A CONTACT LIST WITH PREVIOUS SPONSORS , ALUMNI, GENERAL MEMBERS, UVSA-GC EBOARD AND LINKING THESE RESOURCES IN OUR MINUTES.
 
OFFICER TRAINING:
VDAY. IMPLEMENTING INTERNS AND HAVING THEM INVOLVED WITH COMMITTEES. TRANSITION PERIOD WITH THE NEW EBOARD.
 
EVENT PLANNING:
ENCOURAGING FUTURE EBOARDS TO LEAD COMMITTEES. GETTING VOLUNTEERS FROM OTHER VSAS.
USING PRO’S AND DELTAS FROM LAST YEAR’S MISTAKES CREATING ITINERARIES FOR ALL OF OUR EVENTS

How did the organization work together to maximize strengths and overcome weaknesses?

USE OF COMMITTEES -
Allowed certain members to step up and lead, improving their leadership skills.
 
VDAY -
With the activities that took place, we were able to better see our own and each others’ pros and deltas.
 
ONE ON ONE MEETINGS
We were able to communicate our thoughts and opinions better in order to make improvements. Helped us remember the goals that we set in the beginning of the year.
 
Eboard Evaluations
We were able to hear each other's’ thoughts concerning us and how others see our pros and deltas.

Provide specific examples of how the student group demonstrated growth and development in the 2017-2018 academic year.

ENCOURAGING FUTURE EBOARD TO LEAD
Encouraging Eboard members who planned on a future presidency the opportunity to lead Eboard meetings as well as committees. This helped prepare the future Eboard for what is to come in the next years.
 
Transition periods (Pass the baton instead of just jumping ship and leaving.) Old Eboard has all scheduled transition periods with the new Eboard that is taking over their positions. This helped prepare them for their upcoming year and responsibilities.